|
SCPPHC Board Meeting Minutes
January 8, 2008
Mexican Chiquita,Temecula,Ca.
6:30pm
All Board
members were in attendance; Debbie Dutton, Merlene Sutalo, Cathy Yaskivich,
Janniece MacDonald, Kathryn Grossman, Carole Hackett & Patty White.
Meeting was
brought to order by Debbie
Minutes were
accepted as written.
Treasurer’s
Report: $23,063.90 per Debbie, who also supplied 2006 and 2007 Year-end
Financial Reports (attached). The reports were discussed and compared.
Figuerolas still owe their October show bill. Debbie has been e-mailing
them regarding this. Carole will phone Antonio. If not paid by the next
meeting, we will report this to NAPHA. We received a refund from the
Sheraton for rooms cancelled. Debbie will show Janniece how to prepare the
taxes.
Old Business;
Congratulations to the Rose Parade participants.
October Show
– The replaced and missing awards will be in on Friday and there are still
some errors on the ribbons. For 2008 we will make sure all the neck
ribbons are labeled the show name, year and class. The award for the D
Ranch will be sent in right away for repair. The USDA is requesting
payment for drug fees collected for the Pacific Coast Show. Cathy will
discuss the double show and drug fees issue with them to find out if we
need to be collecting double fees.
Web-site –
Debbie Pye would like some photos for the web-site. We also decided to
post the newsletter and club brochure. All the show sponsors will get a
link on the site. We will post the election results in the Minutes section
of the web-site.
Carole
suggested we raffle/have a drawing for a horse and perhaps work with
Fiesta/Joanne Asman. Some of the funds would go to Fiesta. We will look
into this but time is short so would need to find a horse and make a
decision next meeting.
Judges – Hugh
Richardson will judge the Spring show. Cathy will send a contract out and
e-mail another contract to Risso for the Pacific Coast. For the double
show in October, we decided to try to get Juan Rizzo Patron and Eugene
Pepe. Back-up is Doug LaSota.
Trail Ride –
Cathy has contacted the insurance company and all riders need to be
current members. If not we will need to pay an additional $170 as this
will be considered an additional event plus all non-members will need to
sign a release form. We decided to pay the additional $170, have everyone
sign a release, and encourage renewals and new memberships. Cathy will
contact Markel and order the certificate of insurance. Kathryn will lead
the trail ride and Patty will drag.
Equine
Affaire – Debbie is working on an ad in the Horsetrader.There wasn’t
enough time to change the photos from the ad place last year. She will
make additional copies of the ad to hand out. A decision was made to wear
whites in the booth with a blazer if needed. Kathryn has started working
on the schedule.
Parades -
Patty will be the parade coordinator for Norco. Cathy reminded all on the
insurance regulations. The Laguna Beach Parade will be $125 plus $50 per
horse over 6. Danell plans on 9 riders. This was approved.
New Business:
New
Memberships Renewals - Debbie will send out membership packets which will
include a welcome letter, membership card, decal, sponsorship form and
handbook.
Awards for
2008 – Kathryn is looking into and deciding on the show award for 2008. We
discussed various types.
Banquet –
Cathy will do the points. Tammy will handle the banquet, be Master of
Ceremony and hand out the service awards. Merlene will contact the caterer
and we may charge a little more for better quality. Tammy plans to have
the Jeopardy game. In the past the Board gave the President a gift and we
decided to renew this policy. Kathryn will pick up the gift. Cathy and
Debbie will work on upgrading the year-end awards. Merlene has some nice
awards and will show us some of these for reference.
Newsletter –
We decided to have a Club Historian that will write articles on people and
horses, etc. for the newsletter. Margaret Turk has volunteered and all
agreed to give her this position. Kathryn reminded us that the newsletter
is getting lengthy so we agreed to put the forms in the first newsletter
of the year and thereafter members can print them off the web-site.
April Show –
We made a few changes to the class list. Merlene will sponsor the
Breeder’s Cup and each show will have a different design. Cathy will check
for potential laureados. Debbie will check with Jody Childs regarding the
High Point Novice sponsorship. The sponsorships will be handled by
Janniece and Carole will help. Carole suggested we send a “thank you” note
along with the sponsor form after confirming sponsorships by phone. This
was approved. Hotels were discussed and the decision was made to remain at
the Sheraton.
NAPHA –
NAPHA wants to reinstate the Vivienne Lundquist Memorial Trophy at the
Nationals and we agreed to sponsor or co-sponsor the award. They also
asked us to sponsor the “ welcome night “ at the Nationals. Debbie will
get more information regarding this. The annual meeting will be March 21st
& 22nd, 2008 in Las Vegas, Nv.
Rosie Heffley
is not doing well and Carole Hackett will send a plant/flowers for the
Club.
Janniece will
be our “Publicity” person.
Pacific Coast
Show – Patrick Cronn will get a free stall for Latino who is laureado.
The meeting
was adjourned at 10pm.
Respectfully
submitted,
Cathy
Yaskivich
SCPPHC Sec’y
|
