2012 Minutes


December 6th, 2012

posted Jan 15, 2013, 8:33 AM by Peruvian Site Updates

Roll Call;

Danell Adams, Carole Hackett, Cathy Yaskivich, Robin James & Susie McMahan.

New Board Members;

Jo Dykema, Ron Brown & Patty White

Meeting was called to order by Danell.

Ron, Jo and Patty were welcomed to begin their new terms on the SCPPHC Board.

Minutes – Accepted as written.

Treasurer’s Report - $16,250.

Old Business;

Wine Ride - December 8th with Joy Bruce as guide. We will give her a Club shirt and Jody Childs will lend
her a Peruvian to ride. 18-20 riders are expected.

Spring/Pacific Coast Show – Carole is working on the contract with Fairplex. Cathy will send a letter
to the Peruvian Assn. requesting approval to hire the judges. Secured staff include Arlynda – show
secretary, Carolyn – announcer, Daryl – gates, Carole – barns & sponsorships and Patty – hospitality &
logo booth. Still need a show manager, ring steward and show steward. A Motion was made by Susie
and 2nd by Carole to allow the judges to attend the Banquet – passed unanimously. The 1 st place awards
for the show have been ordered.

Banquet – Try for Saturday, May 25th. Danell will order bags with Club logo for the banquet.

El Supremo Award – Cathy made a Motion, 2nd by Robin to establish a specific award for the El Supremo
Award. Passed unanimously.

Holiday letter and membership drive – Danell will prepare and Cathy send out with Christmas cards.

Membership dues – Motion made by Susie, 2nd by Robin to increase dues by $10 for O/B , O/B Family
and Aficionado Juniors. Passed unanimously. This will go into effect for 2013. However, those already
paid for 2013 will not be charged the additional $10.

Newsletter – Discussed joining with Los Amigos. No decision made.

Handbook - Reviewed and noted changes.

The meeting was adjourned at 8:35pm.

Respectfully submitted,

Cathy Yaskivich

SCPPHC Secretary

November 1, 2012

posted Jan 15, 2013, 8:33 AM by Peruvian Site Updates

6 Board members in attendance; Danell Adams, Carole Hackett, Cathy Yaskivich, Robin James, Carolyn
Truskowski & Susie McMahan. Missing was Daryl Thompson.

Meeting was called to order by Danell.

Minutes were accepted as written.

Treasurer’s Report - $16,268.01 . $75 still owed from the show and a $100 check not yet cleared ( report
attached). Approved.

Old Business;

2013 Judges – Lucho Dapelo unable to judge the Fall Show for 2013. Danell will contact Kim Montee,
March Dapelo, Juan Sandigo & Ernesto Sandigo for availability.

CDFA – The State should reimburse us for the over-charge but not sure how far back, probably 2 years.
An attorney recommended they reimburse us by check rather than a credit. We then need to reimburse
each member by check and explain to the membership what happened. We also need to make sure the
funds reimbursed to us and back out are reported on our taxes. Reimbursement figure of $5 per horse
for a double show and $10 per horse for a triple show.

Saddle & Harness Club – Discussed sponsoring a class for their annual awards. Motion was made by
Danell, 2nd by Cathy to supply a trophy for the 2013 year-end High Point Gaited Horse Class and the
trophy will be labeled as sponsored by the SCPPHC. Approved by all.

Election Meeting – The Club will provide the sodas, water and tri-tip which Clyde will prepare. Carolyn
will supply 6 tables and 50 chairs.

By-Laws – The proposed By-Law were reviewed and changes noted. Danell will check further into the
issue of “compensation”.

The meeting was adjourned at 8:30pm

Respectfully submitted,

Cathy Yaskivich,

SCPPHC Secretary

October 4th, 2012

posted Jan 15, 2013, 8:32 AM by Peruvian Site Updates

October 4, 2012

Coco’s, Lake Elsinore, Ca.

5:50pm

6 Board members in attendance; Danell Adams, Carole Hackett, Cathy Yaskivich, Robin James, Carolyn
Truskowski and Susie McMahan. Missing was Daryl Thompson.

Danell brought the meeting to order.

Minutes – Were taken by Carole but misplaced. They basically were a wrap-up of the show.

Treasurer’s Report - $21,306.90 . LAEC ck. for $11,000.98 still has not cleared, misc. cks. to be paid and
there are still some outstanding show bills due us from exhibitors. We netted about $7600 from the
show.

Old Business;

2013 Shows - Judges confirmed are Spring/Pacific Coast Shows, Edie Gandy & Nazaro Villafuerte and
Fall/Grand Shows – Lucho Dapelo & Antonio Hudtwalcker. Judging fee for Edie Gandy is $100 per day.

Election – The Club will provide sodas and tri-tip ( Clyde will pick up ). Plastic utensils, napkins, paper
plates, etc. will also be provided by the Club. The balance of the food will be pot-luck. Carolyn will bring
chairs and tables at no charge. Cathy will prepare flyers which will be sent out with the ballots.

Holiday Ride – Tentative date of December 8th. Carolyn will check on a “wine ride” in Temecula.

By-Laws – Danell will send the Board members a copy of her proposed By-Laws for all to review.

Holiday Letter – Decided to reinstate.

Annual Awards – A Motion was made by Susie, 2nd by Carolyn, to eliminate year end awards 3rd through
5th places and only recognize 1st and 2nd places as High Point and Reserve. Approved by all. A motion
was made by Susie , 2nd. by Carolyn to order the awards needed from G & W. Approved by all. We also
decided to post on the website and send congratulatory letters to all award recipients.

The meeting was adjourned at 7:45pm.

Respectfully submitted,

Cathy Yaskivich

SCPPHC Secretary

August 2, 2012 BOD Meeting

posted Oct 4, 2012, 8:21 AM by Peruvian Site Updates

August 2, 2012

Coco’s, lake Elsinore, Ca.

5:50pm

6 Board Members in attendance; Danell Adams, Carole Hackett, Cathy Yaskivich, Robin James, Carolyn
Truskowski & Susie McMahan. Missing was Daryl Thompson.

Meeting was brought to order by Danell.

Minutes were accepted as written.

Treasurer’s Report ; $8752.20 plus $306.01 in Savings Acct. We now have 5 @ $10 “gift” cards from the
Rewards Program. Report approved.

Old Business;

Fall/Grand Show – The premium was reviewed and minor changes noted. Ready for printing and mailing.
Jorge has donated a breeding to RSV Inolvidable and we approved his request to bring Ino. to the show
to show at liberty. Robin will be show manager. Danell to check announcer fee agreement with Karen
Sund.

Vivienne Lundquist Trophy for NAPHA Show – Agreed to discontinue.

2013 venues & judges - Discussed not having the Fall show and combining our Grand with Los Amigos.
Danell will discuss with Los Amigos and get figures to help determine if both clubs would come out
okay financially. There is a possibility we could have this combined show at a polo facility, also in Santa
Barbara. The Spring/Pacific Coast is book for Memorial weekend in Pomona. Danell will contact Kim
Montee and Roques Benevides for judging availability for the Spring/Pacific Coast.

Election Meeting – Motion by Robin and 2nd by Susie to hold the election meeting at Jorge Valenzuela
Training Center on November 10th. Approved.

Website – Danell will try to get info. from Kelly on how to work the website.

NAPHA Nat’s Show Program – Carole requested the Club spend $83.30 for a ½ page ad in the NAPHA
Nat’l Show Program. Approved.

By-Laws – Maybe have time in August to get together to start rewriting the By-Laws.

Meeting was adjourned at 9pm.

Respectfully submitted,

Cathy Yaskivich

SCPPHC Secretary

July 14, 2012 BOD Meeting

posted Oct 4, 2012, 8:20 AM by Peruvian Site Updates

6 Board members in attendance; Danell Adams, Carole Hackett, Cathy Yaskivich, Robin James, Carolyn
Truskowski & Susie McMahan. Missing was Daryl Thompson.

Meeting was brought to order by Danell.

Minutes were accepted as written.

Treasurer’s Report: $9709.28. Show report supplied by Robin which shows a profit of $3915.47 (
attached). Still owed is $145. SR-100 form has been completed and mailed with the 420 fee. We agreed
to not get a credit card service at this time. Discussed the storage unit and decided to keep it for now.
We have 6500 Wells Fargo Rewards points and agreed to get restaurant gift cards.

Old Business;

Fall/Grand Double Show – Staff consists of gates-Daryl, barns-Carole, ring steward-Clyde, show steward-
Joline, Karen Sund-announcer and maybe Cathy as manager. Susie and Carolyn will order the ribbons
and awards but they will be presented by Jan Tuck. Carole will ask Patty White if she will transport the
ribbons and awards to the show if someone delivers them to her. We will print out judge evaluation
forms and put them in the exhibitor packages. Danell will make 8 buckets with flowers to use instead of
cones for the performance classes. The premium was reviewed. Will check with Annette to see if she will
host a party.

Website – All are to review and note changes to be made. Discuss next meeting.

Directors Insurance – Done.

2013 judges & venues – Judges discussed were Kim Montee, Rogue Benevides, Felipe Thorndike, Peter
Koechlin Von Stein, Juan Manuel Rizo Patron. Have tentative dates at Pomona but are trying to get an LAEC
date in May. Discussed the possibility of having one Triple show only. Concerns on having our show
after the National at LAEC in September. In 2014 we will resume the September dates at LAEC.

The meeting was adjourned at 7:45pm.

Respectfully submitted,

Cathy Yaskivich, SCPPHC Secretary

June 7, 2012

posted Aug 1, 2012, 9:41 AM by Peruvian Site Updates

Coco’s, Lake Elsinore, Ca.

6 Board members in attendance; Danell Adams, Carole Hackett, Cathy Yaskivich, Robin James, Carolyn
Truskowski & Susie McMahan. Missing was Daryl Thompson.

Meeting was brought to order by Danell.

Minutes were accepted as written.

Treasurer’s Report - $8884.60. Recap from show to be completed. Some show funds still due us and
some bills yet to be paid.

Old Business;

Pomona show – Went well with few complaints. Patty White has the logo items and has volunteered to
do hospitality in the future.

Burbank show – Agreed to pay $25 per diem to the judges with Joline taking them to lunch and
breakfast at the hotel. All other workers will receive $35 per diem. Clyde James– ring steward, Joline
Hahn– show steward, Daryl Thompson – gates, Karen Sund – announcer, Carole Hackett – barns, Susie
McMahan – ribbons. Decision yet to made on whether we will have a show manager or divide up the
duties between the Board members. Agreed to use blue buckets with sunflowers instead of cones in the
arena. Discussed the class list and awards and decided to look into a limited use credit card acceptance
system. Photo paper will be used on the cover of the premium.

2013 shows – Trying to book LAEC for Memorial Day weekend for the Spring/Pacific Coast and sometime
in October for Fall Classic/Grand Shows.

Poker Ride – Postpone until after show season.

Website – All to review and changes to be discussed at the next meeting. Will offer regular and business
card ads as well as sponsorship packages. Decided to add a photo section and will look into offering a
Junior Program.

By-Laws – Need to have separate meeting.

Laureado stalls – Laureado winners will receive a free stall at the show where the horse is to receive the
award. Needs to be included in the handbook.

Newsletter – Lauren needs information.

The next meeting will be July 12th.

Meeting was adjourned at 8:30pm.

Respectfully submitted,

Cathy Yaskivich

SCPPHC Secretary

May 10, 2012

posted Aug 1, 2012, 9:40 AM by Peruvian Site Updates

All Board members in attendance; Danell Adams, Carole Hackett, Cathy Yaskivich, Robin James, Carolyn
Truskowski, Daryl Thompson & Susie McMahan.

Meeting was brought to order by Danell.

Minutes were approved with minor change as noted.

Treasurer’s Report - $3241.55. We were paid funds owed us by a participant from the Sept. We owe for
the awards for the show. All agreed to move the Parade Funds to the general account to avoid service
fees being charged by the bank. Report approved.

Old Business;

Show – Need volunteers for logo item sales. Decided to have a silent auction so need to accumulate
auction items. Joline will pick up Carolyn Mittrick and Chris Austin from the Ontario Airport. Diana
Whisenant may be able to pick up Mariano Cabrera from LAX. Tammy Rimes will host hospitality on
Friday afternoon and a discussion with the judges will be held at that time. Tammy will also handle
hospitality on Saturday morning. We may have 3 riders carry the flags on Saturday morning. Steve
Sunshine may sing the national anthem on Saturday. Some changes to the premium are needed so the
changes will be posted in the office as well as in an e-blast. Carol and Carolyn will handle sponsorships.
Cathy is having the Certificate of Insurance changed to add an additional insured statement required by
Fairplex.

Membership – An e-blast will be sent to remind all that haven’t renewed to please do so especially if
showing as points are not retroactive.

Trail Ride/Social Event – Agreed to hold a poker ride, perhaps at Camp Pendleton, which would be
followed by a BBQ. Possible date of August 25th.

Rose Parade – Daryl working on the application with help from Cathy and Danell.

Point Scale – All points will be accrued using the scale approved in 2011 for the SCPPHC shows.

Meeting was adjourned at 8:30pm.

Respectfully submitted,

Cathy Yaskivich

SCPPHC Secretary

April 5, 2012

posted Aug 1, 2012, 9:39 AM by Peruvian Site Updates

Coco’s, Lake Elsinore, Ca.

5:30pm

All Board members in attendance; Danell Adams, Carole Hackett, Cathy Yaskivich, Robin James, Carolyn
Truskowski, Susie McMahan & Daryl Thompson. Also in attendance was Debbie Pye.

Meeting was brought to order by Danell.

Debbie Pye Presentation - Explained issues outlined in her e-mail letter to the Board ( attached).

Minutes were approved as written.

Treasurer’s Report - $5941.33 & financial report (attached).

Old Business;

Perpetual Trophies – Motion made by Cathy and 2nd. by Robin to continue to hand out the original
Perpetual Trophies to the winners which are to be returned to the Club the following year – approved.
It was decided to draft an agreement to be signed by the winners to return the trophies to the Club the
following year. Danell will write up the agreement. A neck ribbon will also be awarded.

Show – Robin presented a draft of the premium which was reviewed and minor changes noted. Decision
was made to award High Point Mare, Stallion and Gelding for each separate show. Carolyn and Susie are
working on the award selection and ribbons.

Triple Crown - For the Triple Crown, points will accrue in Gait, Member to Ride and Bit/Luxury classes
at all 4 shows and the culmination of the best of 3 shows will determine the winner. Participants do not
need to pre-announce their intention to compete for this award.

Banner Project - $100 a year and Carole will handle the hanging of the banners.

Parade – It was decided to go ahead and apply for the Tournament of Roses Parade and use our past
qualifications on the application.

Membership – Danell will draft a letter which will be sent with sponsorship forms and membership card.

NAPHA – Changes noted were the approval of tapadero stirrups, performance percentages changed to
50% performance and 50% gait and the club/show management can make decisions regarding alternate
tack and attire.

Trail Rides – Discussed locations, poker rides. Need a committee, perhaps Lauren as head.

Meeting was adjourned at 7:30pm.

Respectfully submitted,

Cathy Yaskivich

SCPPHC Secretary

March 1, 2012

posted Aug 1, 2012, 9:38 AM by Peruvian Site Updates

SCPPHC MINUTES
LAKE ELSINORE
MARCH 1, 2012 - 1730

ROLL CALL:

Danell Adams, Robin James, Carole Hackett, Suzie McMahan, Carolyn

Truskowski

ABSENT:

Daryl Thompson, Cathy Yaskivich

Meeting called to order by Danell at 1800

APPROVAL OF FEBRUARY MINUTES:

Approved as written

TREASURERʼS REPORT:

Balance of $5922.00. Outstanding checks to deposit are between $250-300.

The club is still owed one check from an exhibitor. All outstanding checks have
cleared.

A discussion ensued about requiring two signatures on our checks. However, the Board feels at this time that a single signature is sufficient. Robin encouraged the use of our credit card so that we can accrue points for purchases.

OLD BUSINESS:

Website:

Kelly is progressing with the new website. Discussion about design and doing an ad program, possibly a package idea with the upcoming show sponsorships. The site should be up and available to members very soon, with the understanding that it is a work in progress. Other vendors should be solicited as well...such as feed and tack stores, truck dealers, etc. Carole volunteered to head up this project.

Opinon Letter:

The board discussed limiting El Merito and El Supremo awards to ONLY attendance at So Cal shows. The board will discuss lowering the point system without diluting these prestigious awards. All outside shows will receive 100%
but must be within 300 miles of Norco. Approval letters are sill requested.

Performance Warm-up Day:

More discussion on the April event. The board would like to have a clinic in the morning, a round table at lunch and a few classes with awards in the afternoon. The plans are still being discussed. The charge will likely be about $75 per exhibitor. The facility in Fallbrook will cost $350. Danell will talk to Bonnie Gallegos as the potential clinician/Judge.

May Show:
 
The final class list has been submitted to Arlynda Castro/NAPHA. The board made a couple of minor adjustments in the order of classes.

Opinion Letter:
The board further discussed the option of sending out an “opinion letter” in regard to how points are accumulated at the different shows. However, it was decided that all shows within a 300 mile radius of Norco, will receive full points.

However, the board has decided that points towards the Clubʼs El Merito Award and the El Supremo Award will be accumulated at SCPPHC shows only. Consequently, the board will also be reviewing the required number of points to
earn these awards, with the intention of being more in line with the inability to accumulate points for these two awards at other shows.

NEW BUSINESS:

High Point Awards:

The board has elect elected to combine the shows towards only one high point award versus one for each show. Also, there will be no reserve high point awards for the adult classes. The exception to this are the Junior Classes. Each
show will award a High Point Junior and a reserve junior

The following High Point awards will be awarded at the Spring Show:


Novice
Amateur Owner to Ride
High Point Mare
High Point Stallion
High Point Gelding
High Point Horse of Show (Receives Stuart Hamblen Trophy & neck ribbon.)
High Point Senior
High Point Juniors and Reserve Junior

Please note:

After the 2012 show season, all perpetuals will be retired. The Stella Long Trophy has been retired and will not be presented during the 2012 show year.

Premium Notices

The following will be announced in the first premium:
Changes in point accumulation
Status of perpetual trophies
NAPHA Rule Changes (as they apply to our show)
Notice to exhibitors that they must declare intent to compete for high point(s) and/or the triple crown award
Fairplex requirement for 72 hour health certificates.
Danell will also do an eblast soon to make these announcements so that members are assured of good, advanced notice.

Saturday Night Hospitality:

Tammy Rimes mentioned to Danell that she may wish to participate by hosting a hospitality night. Danell will contact Tammy Rimes

Show Contracts:
Danell presented contracts for each member of the show staff who will be receiving some sort of compensation. Per Diem was established at $25.

Cathy was not present at the meeting, so it was not established that a letter has been sent to the Peruvian Association on behalf of Mariano Cabrara

Awards:

The board is very motivated to provide unique and nice awards for our members. We also have to stay within a budget. It was decided that limits would be set as we begin shopping: $35 for reserves, $50 for Championships and $65 for
Champion of Champions. We viewed some nice trophies that fell within this price range in addition to some Author Court items. The board agreed to give Carolyn and Suzie full decision making power to shop and decide on awards as long as
they are within the established budget.

Meeting adjourned at 2040

Danell Adams
President - Acting Secretary

Jan 22, 2012

posted Aug 1, 2012, 9:32 AM by Peruvian Site Updates

SCPPHC Board Meeting Minutes – Telephone Conference

January 22, 2012

5pm

All Board members on line; Danell Adams, Carole Hackett, Cathy Yaskivich, Robin James, Carolyn
Truskowski, Susie McMahan & Daryl Thompson.

Meeting was brought to order by Danell.

Web-site – Per Kelly Powers, the web-site bill is $10.57.

May Show- Chris Austin will pay for this air ticket and we will reimburse him. Tammy Rimes volunteered
to do hospitality.

Banquet – We will pay for the banquet room, Saddle & Harness will order the cake which will be picked
up by Robin. Robin and Cathy will be at the reception table. Plans are for an agenda program. Danell has
the 2 horse head awards plus the medals and Carolyn has the balance of the awards. Susie and Danell
will put the labels on the medals. All the Board members will do some of the presentations. May do
the “pledge of allegiance” and Danell will check on a flag.

Expo – We need some more volunteers to work the booth and someone to break down the booth on
Saturday. After the Expo, everything will go to the new storage unit. May ask for volunteers at the
banquet.

Gold Rush Show Approval – Discussed was whether or not we will approve the Gold Rush Show – we
had changed the rule to not approve shows out of state at the October Board Meeting. The subject
was reopened again. Suggested was for all “outside” shows to receive 50% of the points currently given
SCPPHC shows. A decision was made to poll the membership on this new suggestion and the current
policy that has been in use with approving outside shows within 300 miles of Norco . We also would
poll using the recently approved policy of approving shows in California only within 300 miles of Norco.
Danell will write up the opinion poll and submit it to the Board for review.

Meeting was adjourned at 6:30pm

Respectfully submitted,

Cathy Yaskivich, SCPPHC Secretary

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