2013 Minutes


SCPPHC Board Meeting Minutes
December 5, 2013
Coco’s, Lake Elsinore, Ca.
 6pm.

Roll Call – Danell Adams, Carole Hackett, Cathy Yaskivivch, Robin James, Ron Brown, Patty White & Jo 
Dykema.

Meeting was called to order by Danell.

Minutes were accepted as written.

Treasurer’s Report - $9900.92 plus a few checks to be deposited just received which are part of the past 
due show bills. Accounting statement handed out.

2014 shows – We still need the contract from Galway Downs. Cathy will check with the Todds for show 
steward availability and with Carolyn Mittrick regarding announcing. Cathy will handle the contracts. 

Tracy McGraw may be able to hand out the ribbons and awards at the shows. The class list was 
reviewed and changes noted. We will offer an Open Stakes Class which will be the first class of the show. Some classes were moved from Saturday to Friday. The banquet is planned for Friday at Galway Downs.

Trailer – Continued discussion on the purchase of a trailer. Motion by Patty, 2nd 10’ x 10’ or 10’ x 12’ trailer with Ron paying for the trailer and being paid back by the Club. Payments to Ron would be monthly in the amount normally paid to the storage unit facility and any other donations received. A contract will be prepared. This was passed. A Motion by Robin, 2nd proof shed from White Farms for the amount of $50 a month until the trailer is purchased. Approved. 

Patty will check with the current storage facility on the date the agreement can be cancelled and hopefully we can cancel by Dec. 12th

Social Event – Suggestions were to have a poker or wine ride.

Leadership transition – Danell has prepared a list for Nancy Gaelen and plan to meet with her for discussion.

Robin would like to run for office of the Los Amigos Peruvian Horse Club and per the SCPPHC By-Laws asked for permission to hold office in multiple organizations. A Motion by Danell, 2nd Robin to hold a position on the Los Amigos Peruvian Horse Club board. Passed.

The meeting was adjourned at 7:45pm.

Respectfully submitted,
Cathy Yaskivich
SCPPHC Secretary
_________________________________________
SCPPHC Board Meeting Minutes
 November 7, 2013
 Coco’s, Lake Elsinore, Ca.
 6pm

Roll Call – Danell Adams, Carole Hackett, Cathy Yaskivivch, Robin James, Ron Brown, Jo Dykema & Patty White.

Meeting was called to order by Danell.

Minutes were approved as written. 

Treasurer’s Report - $10,488.52. There is still a balance due of about $1000 from the show (see attached).

Old Business;

Fall/Grand Show final review – The concession fee cannot be reversed from the LAEC bill as the fee is on the contract. This was a very positive show with no complaints. There was a billing problem with the shavings and the club took a loss on this. In the future “open checks” must be given to the show secretary at the beginning of the show.

Election Meeting – Chairs and tables will be delivered. Patty will bring the ice chests, table cloths and one sign. Jo and Ron will pick up the meat. Ron will bring paper plates and plastic utensils. Janic will give a clinic on halter showing after lunch. We estimate 50 in attendance. Basic agenda for the meeting include a discussion on 2 - day vs 3 - day show, Galway Downs, giving a “credit” for class winners instead of awards and a reminder that we have club scarf slides and buckles for sale.

Directory – All agreed that we need to resume publishing the membership directory. Motion by Patty,  by Jo that club dues need to be paid by March 1st and points towards the annual El Meritos and High Point awards. Approved.

2014 Spring/Pacific Coast Show – We had a discussion on offering a trail class. This would be held in a separate area with a different judge and judging held at different times rather than all at once as a normal class.

Christmas cards/letter – Danell will prepare CD’s of the slide show we were unable to present at the banquet and Cathy will include these with the Christmas cards to the club members.

By-Laws - Danell will resend the proposed By-Laws to all.

Meeting was adjourned at 8:15pm.

Respectfully submitted,
Cathy Yaskivich
SCPPHC Secretary

_________________________________________________
SCPPHC Board Meeting Minutes
 October 10, 2013
 Coco’s, Lake Elsinore, Ca.
 6:05pm

Roll call – Danell Adams, Carole Hackett, Cathy Yaskivivch, Robin James, Ron Brown, Jo Dykena. Absent 
was Patty White.

Meeting was brought to order by Danell.

Minutes were accepted as written.

Treasurer’s Report - $10,766,15 after outstanding checks clear and outstanding payments are received.

Robin prepared a detailed show report (attached). We were charged by LAEC for a concession fee. No 
concession was available so Robin will check into having this fee reversed.

Old Business;

Fall/Grand Show – Went well and we did not receive any complaints.

Election Meeting – Arrival at about 10am. Club will provide a tri-tip with sides, salads and desserts 
brought by club members. Ron will supply paper plates, napkins and plastic utensils. He also will check 
with the Sutalos on barbeques for cooking the tri-tip. Robin will ask Carolyn if she can supply tables and 
chairs from her store.

NAPHA Contacting Judges Rule – Danell checked into the NAPHA rule regarding contacting for
availability and hiring of judges. The rule states any person having any contact with a judge for
availability, hiring or sending contracts cannot show under that judge at that specific show. We
discussed requesting a special exception to this rule.

Danell left meeting.

A motion was made by Jo and 2nd and ask him to ask Juan Bosco Sandigo if he is available to judge. Then ask either Ernest Sandigo or Manny Martinez about contacting other judges on the Club’s behalf for judging availablility. Passed 
unanimously.

By-Laws – We need to complete at a special meeting before sending to the membership for review and  
voting on by ballot.

New Business;

Membership dues - Motion by Ron, 2nd  O/B - $30  O/B 
Family - $40
 Junior - $20
 Aficionado - $25

Passed unanimously.

Meeting was adjourned at 8:30pm.

Respectfully submitted,
Cathy Yaskivivch
SCPPHC Secretary


_____________________________________________________

SCPPHC Board Meeting Minutes
 September 5, 2013
 Coco’s, Lake Elsinore, Ca.
 6pm.

Roll call – Danell Adams, Carole Hackett, Cathy Yaskivich, Robin James, Ron Brown, Jo Dykema, & Patty 

Meeting was called to order by Danell.

Minutes – Accepted as written.

Treasurer’s Report - $4724.88 ( attached)

OLD BUSINESS;

Fall/Grand Show ;
 Ribbons & gates – Jo will handle arrangements.
 Airport pickup and delivery – Jo and Jim may be able to pick up the judges at LAX. Richard and Grant 
may be able to take Mario to East LA on Monday am.

 Premium – Ch. of Ch. correction. Robin will prepare sheets with correct wording which will be given out 
in the office.

 Per diem – Cash will be given out in envelopes and handed out prior to the start of the show. No room 
service is to be provided for those getting hotel rooms.

 Daryl & stall – Motion by Robin, 2nd 
evenings as long as this does not violate our insurance policy. Passed unanimously. He will need to pay 
$70 for the stall.

Scarf slides & buckles – Motion by Ron, 2nd
$90 to members and $110 to non-members. Passed unanimously.

Newsletter - Hard to get information and articles so we may use the President Updates as a substitute.

NEW BUSINESS;

2014 Shows – Motion by Robin, 2nd unanimously. Tentative decision to hold the show and at Galway Downs in Temecula. We are trying not to interfere with Gold Rush or Fiesta. Fall/Grand Show will be September 12 -14 at LAEC.

Judges – Discussed. Danell will contact NAPHA regarding their rule on contacting & hiring of judges. We 
approved allowing Danell doing the initial contact as long as this does violate the rule.

2 - day vs 3 - day shows – We agreed to discuss this at the November General Election Meeting. We 
also will need to evaluate the class list and drop some classes if the decision is made to return to a 2-day 

Storage trailer - Danell sent photos of a nice trailer in Georgia. Ron volunteered to purchase this and the 
Club would pay him back monthly with the funds currently paid for renting the storage unit. We need 
more details on how to get the trailer moved to Ca.

By-Laws – Danell will send a copy of the proposed new By-Laws to the Board for review. We would like 
to get this completed, send out with the ballots and get this approved at the General Election Meeting.

Meeting was adjourned at 8:35pm.

Respectfully submitted,

Cathy Yaskivich



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SCPPHC Board Meeting Minutes

 August 1, 2013
 Coco’s, Lake Elinore, Ca.
 6pm

Roll call; Danell Adams, Carole Hackett, Cathy Yaskivich, Robin James, Jo Dykema, Ron Brown & Patty 

Meeting was brought to order by Danell.

Minutes – Approved with noted changes.

Treasurer’s Report - $10,377.43. Small amount still due from the show. The show had a profit of 
$1186.03. The banquet was a loss of $1384.53 which is a lower loss than 2012. There also was an 
increase in participation. The new show program is more difficult for the treasurer to use. It is a 
wonderful program but different. Carle will need to report to Robin on sponsorship sales. Attached 

Old Business;

Fall/Grand Show - Patty will do gates and Jo will handle the ribbons. Patty ordered the ribbons as well as 
the awards. She will order neck ribbons for Purisimo and Ventarrones. The class list and premium were 
reviewed and changes noted. Decision made not to hold any alternative attire classes. Contracts and 
CDFA forms completed. Insurance being completed

2014 Spring/PC Show - Jo reported on Galway Downs.

Directors Insurance – Paid

2013 elections & meeting – November 9th

Newsletter – Jo will now handle the newsletter and hopes to have the next issue out the end of August. 

Board members are to write an article/ ranch news and send to Jo.

General discussion on state of SCPPHC vs other clubs and their 2014 shows.

2014 judges – Considered Lucho Dapelo, Javier La Rosa, Juan Bosco Sandigo, Mimi Busk Downey, 
Mariano Cabrera.

Logo promotions/buckles- discussed

Trailer – We will announce in the newsletter the need of a storage trailer to replace renting a unit. We 
will ask for donations or sponsors. Meanwhile we will clean out what is in the storage unit and move it 

Meeting was adjourned at 9:15pm

Respectfully submitted,

Cathy Yaskivich
SCPPHC Secretary

_____________________________________________________
SCPPHC Board Meeting Minutes

 June 6, 2013
 Coco’s, Lake Elsinore, Ca.
 6:30pm

 Roll Call; Danell Adams, Carole Hackett, Cathy Yaskivich, Robin James, Ron Brown, Jo Dykema & Patty 

Meeting was brought to order by Danell.

Minutes were accepted with minor changes.

Treasurer’s report - pending show report.

Old Business;

Spring/PC Show – Was a good show and we received numerous compliments. We will need to readdress 
the Gelding Stakes class. Nicole did a very good job as secretary. Discussion on security and some thefts 
at the show. Patty will order awards for ties. 
Banquet – Was very successful . Some names misspelled and a few mistakes in the program.

Fall/Grand Show - So far staff consists of Ring Steward – Daryl, Show Manager & Barn Manager – 
Carole. Per diem will now be $50 per day. Jo and Patty will work on awards. Jo presented a sample. Patty 
will do an inventory on the ribbons. Richard Trenery and Grant will also help Patty. The cover of the 
premium will have a photo of Vivienne Lundquist on Antares. Carole will bring the Stella Long Perpetual 

Alternative Attire – Discussed. No theme and mismatched.

Year-end Award ownership clarification – Award will go to owner of horse at the end of the show 

Fall Election Meeting – November 9th

Meeting was adjourned at 8:30pm.

Respectfully submitted,

Cathy yaskivich

SCPPHC Secretary
___________________________________________________________
SCPPHC Board Meeting Minutes

 April 30, 2013

 Coco’s, Lake Elsinore, Ca.

 6:15pm

Roll Call; Danell Adams, Carole Hackett, Cathy Yaskivich, Robin James, Ron Brown, Jo Dykema & Patty 

Meeting was called to order by Danell.

Minutes were approved as written.

Treasurer’s Report - $8660 ( see attached).

Norco Trail Ride – Was very successful and we would like to have another ride soon.

Spring/Pacific Show & Banquet ;

 Details have been completed. Due to a NAPHA rule, the judges must leave the banquet before 
presentation of High Point awards and Laureados. Joline will accompany the judges at the dinner
portion and leave before the ceremony starts. The judges also will not receive a program or show
premium until after the show.

Cathy will bring silent auction bid sheet forms. Carole will prepare the El Supremo certificate for RCh 
Ventarrones.

Handbook – The section regarding the Triple Crown needs to be revised. The performance class needs to 
be changed from Member to Ride to any “open” performance class.

Club buckles & scarf slide – Ron had a sample of the scarf slide.

By-Laws – We need to get to this asap.

New Business;

Plantation Walking Horses – They may start offering classes for us at some of their shows.

Meeting was adjourned at 8pm.

Respectfully submitted,

Cathy Yaskivich, SCPPHC Secretary

_____________________________________________________

SCPPHC Board Meeting Minutes

March 7, 2013

Coco’s, lake Elsinore, Ca.

5:45pm

Danell Adams, Carole Hackett, Cathy Yaskivich, Robin James, Ron Brown, Jo Dykema & Patty White.

Meeting was called to order by Danell.

Minutes – Approved as written

Treasurer’s Report – Approximately $15,500. Joy Gould will prepare the taxes. $1665 of the CDFA funds
were donated back to the Club with $405 paid out. We paid $2500 to Fairplex towards the show and
$155 to Lauren Leatherbury for the newsletter. Approved.

Newsletter – Has been mailed. Robin will handle the newsletter starting in August.

Membership – We need to compile a list of e-mail addresses from older membership lists and send an e-
mail blast to solicit memberships/renewals.

Show – Contracts are all out. Flights paid for Nazarrio.

Hotel – Ron will make reservations for the staff next month ( 2 judges, Nicole with Kelly, Joline
with Carole, Carolyn Mittrick, Shawna Bloom.

Stalls – Stall fees were increased to $95. End stall fees, we have 2 @$200 and 2 @ $175.

Sponsorships - A Motion by Cathy, 2nd by Robin to offer sponsorships for the High Point awards
and list the sponsor on the award. Passed unanimously. Two classes have been sold and sponsored by D
Ranch as a Tribute to Rancho de la Florecita. Banner sponsors will be $100.

Awards – Patty will contact Carolyn regarding the awards.

Banquet – The deposit has been made and banquet will be from 6-10:30pm. Dinner will be from
7-8pm followed by presentation of awards. Tickets are $35 each with children 12 and under free. One
Club bag will be given per ticket purchased. Danell will prepare a program.We will not hold a general
meeting. Patty will check with G & W Awards on the status of the awards and look into medallion type
awards attached to ribbons for 2nd through 5th. Ron will order the buckles for Member of the Year and

Sportsman. Silent auction items are needed. Carole donated a SCPPHC Annual Awards Banquet banner.
We will not have a general meeting at the banquet.

Trail Ride – April 21st at Hidden Valley Park in Norco. This will also be a general meeting and discussion
for ideas on our new Trail Riding Rewards Program. We will have drawings and everyone is to bring their
own lunches. Patty will prepare and mail flyers.

Buckles & Bolos as logo items – Ron supplied photos of the buckles and bolos. We approved an order for
20 bolos. Buckles will be sold by order for $75.

Parade Group – We plan on getting a group together and attempt to get into the 2015 Rose Parade.

Saddle & Harness - Last year we approved giving a trophy as a sponsor for a 2013 year-end award.
However, we were just notified that we also would be required to pay a $100 sponsorship fee. This we
cannot do, therefore will not be able to sponor a class with Saddle & Harness.

The meeting was adjourned at 9:10pm.

Respectfully submitted,
Cathy
__________________________
Feb 7th 2013

Roll Call;

Danell Adams, Carole Hackett, Cathy Yaskivich, Robin James, Ron Brown, Jo Dykema & Patty White.

Meeting was called to order by Danell.

Minutes were accepted with the following change;

Banquet – Motion by Carole, 2nd by Robin that the banquet planning be turned over to Jo from Carole ,
try to confirm Saturday, May 25th, sign the contract with Robin to send the 20% deposit. Passed
unanimously.

Treasurer’s Report - $16,852.53. Robin will talk to Joy Gould to see if she is willing to prepare the tax
returns.

Old Business;

Membership Drive – We need to review all old membership lists for e-mail addresses. Also need to draw
in trail riders. Robin will send out “thank you” letters for those renewing and “welcome” letters to new
members.

Spring/PC Show & Banquet –Shawna Bloom is confirmed as ring steward but a show manager is still
needed. Patty volunteered to have the ribbons and awards sent to her and will organize them. She
also will pick up the year- end awards for the banquet from G & W. Shannon Jackson will hand out the
awards at the show. Regarding the premium, all agreed to delete the Sr. High Point award. The photo
for the cover was approved. If the Buckle Series proposed by Los Amigos goes through this will put in
the premium. We will have a page on the banquet. Danell will send out letters to award recipients and
we will have a program. Need to collect items for the silent auction. Ron will check on new buckles for
Member of the Year and Sportsman of the Year. Ron will also contact Horse Trader and Horsemen’s
News to list the show in the “Upcoming Events” section.

Newsletter – Due date for ads and articles/news is Feb. 10th.

Logo Inventory – Reassessed but not ordering anything at this time.

Hospitality for Nationals – Los Amigos and the SCPPHC will join in giving out carrots at the NAPHA
National Show at LAEC.

Trail Ride Program –Discussed a trail program which would include part-bloods. The kick-off ride will be
April 21st at Hidden Valley Park in Norco. This will be a pot luck with Patty as “trail boss”. There will be
a drawing for tickets to Cavalia. A discussion of the program with members will take place. This will be
announced in the newsletter and web-site.

The meeting was adjourned at 9:15pm.

Respectfully submitted,

Cathy Yaskivich

SCPPHC Secretary
_______________________________

January 3, 2013
Coco's, 5:30 pm 
Lake Elsinore, Ca.

Roll Call;

Danell Adams, Carole Hackett, Cathy Yaskivich, Robin James, Ron Brown, Jo Dykema &
Patty White.

Meeting was called to order by Danell.

Minutes – Accepted with minor change. Awards have only been ordered for 1st place
for the May double show. Championship awards still need to be ordered.

Treasurer’s Report - $17,050.24 ( see attached).

Old Business;

Member survey – Received 13 responses. Majority want only the SCPPHC shows to
accrue points towards El Meritos and El Supremo awards. Motion made by Danell, 2nd
by Cathy – The El Meritos and El Supremos be awarded by points earned solely in
SCPPHC shows. This was passed but not unanimously. Roll call - Yes by Danell,
Carole, Cathy, Robin, Patty and Ron. No by Jo.

Motion by Cathy, 2nd by Patty that the SCPPHC charge outside clubs an approval fee of
$100 per show to be used towards the cost of the year-end awards. The shows must
also be NAPHA approved. This was passed but not unanimously. Roll call – yes by
Danell, Carole, Cathy, Robin, Patty and Ron. No by Jo.

May Show - Class list reviewed and changes noted. A Motion was made by Robin, 2nd
by Danell that we add Champion AOTR Horse to the show class list in 2013 with Ch. of
Ch. AOTR Horse to be added in 2014. This was passed unanimously.

Regarding staff, we need a show manager, ring steward and someone to present the
awards. Ron will check on reservations at the Comfort Suites and Cathy will send out
the judge contracts.

Banquet – Motion by Carole, 2nd by Robin that we hold the banquet Saturday, May 25th
from 6-10:30pm. Jo will get the contract and send 20% to hold. Passed unanimously.

Newsletter - Lauren is working on the next issue but will not be able to continue as
editor. Need to find a new editor. Danell is working on combining the newsletter with
Los Amigos.

CDFA – The funds have been received ($2040 ) so Robin is working on the refund list.
Danell will send out an e-mail blast to notify the membership that the funds have
arrived and that refunds will be issued.

Handbook - Danell will re-write the section on the El Merito, El Supremo and High
Point system and as soon as this is approved, it will be put on the website.

Rewards at Staples & Wells Fargo – There was some confusion regarding the rewards
points at Staples and Wells Fargo and some of these points are actually Jo’s from when
she was Treasurer in 2012. This will be figured out so she can redeem her portion of
the points.

Expo – Jorge and Lauren may do demos and have a booth at the EXPO. They will
represent the Peruvian Horse, not their training center or ranch and have requested a
donation. A Motion was made by Danell, 2nd by Ron to donate $100 towards the
booth. This passed unanimously. Club pamphlets can be given out and maybe we
can hang our banner.

The meeting was adjourned at 7:50pm

Respectfully submitted,

Cathy Yaskivich

SCPPHC Secretary
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