2014 Minutes

November 6, 2014

                                                                                          Coco’s, Lake Elsinore, Ca.

                                                                                          6pm

Roll call;  Carole Hackett, Cathy Yaskivich, Robin James, Ron Brown & Patty White. 

Absent was Nancy Gaelen.

Meeting was called to order by Carole.

Minutes were accepted as written.

Treasurer’s Report - $8023.80  ( attached  detailed report ). All agreed we need to 

start posting the Treasurer’s Report on the web-site.

Old Business;

Fall/Grand Show Recap – Robin provided a detailed report and profit was 

$1083.81.

2015 venues -  Pomona is definitely closing the show facilities. Ventura now only 

has 80 stalls so portables would probably be needed. We tabled this for now.

Surveys – Cathy will send out surveys via e-mail.

Election Meeting -  Ron will contact Nancy to verify she will conduct the meeting.

Insurance  - Cathy will check with Morningstar regarding non-members  riding in 

classes.

The next meeting will be on January 8, 2015.

The meeting was adjourned at 7:30pm.

Respectfully submitted,

Cathy Yaskivich

SCPPHC Secretary
_____________________
October 2, 2014
  Coco’s, Lake Elsinore, Ca.
 6:15pm

Roll call; Nancy Gaelen, Robin James, Cathy Yaskivich, Ron Brown and Patty White. Absent was Carole 

Hackett.  Danell Adams was in attendance the first portion of the meeting.

Meeting was brought to order by Nancy.

Danel  presented some input on our shows held this year as well information on new liability insurance 

regulations being put in place by NAPHA  for  future  National Shows . Danell left after her presentation.

Minutes were accepted as written.

Treasurer’s Report - $20,014.63 (attached ). We still have not received the bill from LAEC and there is 

some income  still due from the show.

Old Business;

Fall Classic/Grand Shows – Final recap will be completed as soon as all bills are paid and income 

received.

2015 venues – Discussed Ventura and Industry Hills. Robin will check into Ventura and also find out 

about portable stalls.

New Business;

Los Amigos/Central Coast Shows – These shows were approved for year-end points and without a 

charge this year.

Survey – We decided to hold a survey with questions pertaining to venues- what facilities members 

want or don’t want and the reasons. Also on the survey will be a section on judges and whether we 

should have single, double or triple shows. The survey will be included with the ballot and some will be 

brought to the election meeting.

The meeting was adjourned at 8:30pm

Respectfully submitted,

Cathy Yaskivich

SCPPHC Secretary

_____________________
September  4, 2014
Coco’s, Lake Elsinore, Ca.
 6:10pm

Roll call;  Nancy Gaelen, Carole Hackett, Cathy Yaskivich, Robin James, Ron Brown, and Patty White.

Meeting was brought to order by Nancy.

Minutes were approved as written.

Treasurer’s Report - $6810.47 with some outstanding checks not yet cleared.

Fall/Grand Show ;

  Social Hour – Tammy Rimes has donated some wine which Ron will pick up. We expect 50-75 people. 

Nancy is working on location and details.

  Awards – Everything has been received except  some of the glass awards which are en route.

  Sponsorships – Carole has been working on this and about ½ are sold. Additional will be sold in the 

office at the show.

  Judges -  Nancy may be able to pick up Mariano at LAX along with Jorge Villacorte who is coming with 

Mariano for the trip. Carolyn will use a shuttle. Juan is driving from Yuma.

  Logo Booth – Patty will bring the inventory that we still have and try to find someone to tend the 

2015 Judges  - Confirmed are Renzo Crolle and Ernesto Sandigo for the Sppring/PC Shows and Roland 

Garcia and Bill Clattenburg are confirmed for the Fall/Grand Shows.

2015 venues -  We discussed holding a triple show in September and dropping the show scheduled in 

April. This needs to be discussed with the membership/exhibitors  at the upcoming show and a decision 

made at the next meeting. If we decide on the triple show we need to stress membership renewals early 

in the year.

New Business;
Show Premiums -  It was decided to post a reminder statement in future premiums that in order to

receive SCPPHC points all owners of each horse must be a current member.

The meeting was adjourned at 8:30pm.  Tespectfully submitted,

Cathy Yaskivich

SCPPHC Secretary
____________________
August 7, 2014
 Coco’s, Lake Elsinore, Ca.
 6:10pm


Roll Call; Nancy Gaelen, Carole Hackett, Cathy Yaskivich, Robin James, Ron Brown & Patty White.

Meeting was called to order by Nancy

Minutes were accepted as written.

Treasurer’s Report - $8141.79 ( attached ) 

Old Business;

Spring/PC Show – Robin provided a financial summary of the show which showed a profit of $1702.29. 

There will be a couple adjustments for some overpayments.

Fall Classic/Grand Show –

  Staff –  Remaining positions filled. Gates  - Lisa Bialy, Ribbons – Lisa Marie Walker, Show Manager – 

Carole Hackett with assistance from Patty as needed.

  Judge transportation – Juan is driving in but we may need shuttle service for Mariano.

  Social Hour -  Nancy will work on something for Friday night perhaps at the hotel.  Vanita will be 

holding  a Laureado celebration in the barns on Saturday evening.

  Premium – done

  Awards – Patty has almost done.

  Sponsorships – Carole is working on and Thea will also try to get sponsorships in the office at the show.

Election Meeting – Confirmed for Nov. 15th at Hacienda Sosegado in Hemet. The 2015 meeting will be 

held at Patty  White’s in Norco. Stamps will be placed on the return ballot envelopes. The club will 

provide drinks and meat ,tri-tip and chicken , which Clyde will prepare. Members pot-luck for sides and 

dessert.

Judges 2015 – Judges  unanimously  decided upon were Rolando Garcia, Renzo Crolle, Ernesto Sandigo 

and Bill Clattenberg. Nancy will contact Rolando Garcia and Cathy will contact the others.

2015 venues – Motion by Patty, 2nd by Carole to hold the Spring Classic/PC show at LAEC on  April 18 & 

19, 2015 and the Fall Classic/Grand at LAEC on Sept. 14-16, 2015. Passed unanimously.
2012 &2013 Profit/Loss Statements  for Fall/Grand – Reviewed – These were reviewed and it was noted 

that the NAPHA Nationals held at LAEC did affect participation and profit.

2015 shows – We will increase the stall and tack room fees to $110.

Robin showed the ad being placed in the National Show program which will be sent to Kelly.

The meeting  was adjourned at 8:45pm.

Respectfully submitted,

Cathy Yaskivich

SCPPHC Secretary
________________
July 2, 2014
Coco’s, Lake Elsinore, Ca.

Roll call; Nancy Gaelen, Carole Hackett, Cathy Yaskivich, Robin James, & Ron Brown. Abscent was Patty 

Meeting was called to order by Nancy.

Minutes were accepted as written.

Treasurer’s Report - $11,394.83 plus $100 in the savings account. There are a few outstanding checks

and $1305 owed on the “Gallery”. Profit on the “Gallery” is $1134.78.

Old Business;

Spring/PC Show – preliminary report supplied by Robin ( attached ) and final report to come next 

meeting.

Fall Classic/Grand Show;

   Hotel – Reservations made at the Courtyard for $95 per room. Robin will try to get breakfast included 

for show officials.

   LAEC contract – signed by Robin.

   Class list – Reviewed. Motion by Carole, 2nd by Robin to approve the list as prepared. Approved.

   Vendor fees- $75 per day.

   Awards – Patty will work on as soon as the class list is finalized.

   Sponsorships – Carole is working on.

   Judges gifts – Ron will order buckles for the judges.

   Staff – Need a show manager, ring steward and someone to handle the gates. Carole will do all the 

preliminary barn work and hopefully will be able to complete the work at the show.

Social Hour – Would like to have a social hour on Friday or Saturday. We need permission from LAEC.

New Business;

Election Meeting  - Robin will check with Joy Gould to see if she is willing to host the meeting.

The meeting was adjourned at 8:15pm.

Respectfully submitted,

Cathy Yaskivich

SCPPHC Secretary



__________________________
May 8, 2014                              
Coco’s, Lake Elsinore, Ca.
6pm

Roll call; Nancy Gaelen, Carole Hackett, Cathy Yaskivich, Robin James, Ron Brown. Absent were Jo 

Dykema and Patty White.

Meeting was brought to order by Carole.

Minutes approved as written.

Treasurer’s Report - $6926.28 (attached). There are about $1000 in bills yet to be paid and $185 to 

deposit.

Old Business;

Spring/PC Show;

  Banquet – Friday evening and Jo is checking on caterers. A tent will be set up.

  Awards – Patty has the awards for both the banquet and show.

  High Point Sponsorships – Some are sponsored but we need a report from Jo.

  Corporate Sponsorships – Carole has one from Annie’s Café for $200.00. Need a report from Nancy and 

Jo.

  Gallery – Kelly and Carole have the details completed.

  Saturday evening -  Demos by Jorge Valenzuela, Bonnie Gallegos as well as the Champagne Challenge 

and Sales Class.

  Hospitality – Tammy Rimes volunteered to provide a “hospitality” breakfast on Sunday morning. She 

would like a wine tasting vendor booth at no fee but will give the club a percentage of the wine sales. A 

motion by Carole to agree to Tammy’s terms, 2nd by Cathy. Approved unanimously.

 Ring Steward – Jan Pichel has agreed to this job but may not be available on Friday.

 Ribbons – Lisa Walker will handle the ribbons on Friday and Sunday. Saturday – maybe Chris Harmon.

Directory – Cathy has a couple quotes of about $350 for printing 800. The Board would like her to check 

on the cost of printing 500 but if the difference is only $100 or less, she is to go ahead with the 800.

Fall /Grand Show –

 Hotel – Robin is checking with the Courtyard.

 Judge and Steward Contracts – The club president now must sign the contracts per Arlynda so they will 

need to be resent with Nancy’s signature.

Class list – Discussed. Robin is working on this.

Meeting was adjourned at 8:45pm.

Respectfully submitted,

Cathy Yaskivich

SCPPHC Secretary
_________________

March 27, 2014
Coco’s, Lake Elsinore, Ca.
6pm

Roll call; Nancy Gaelen, Carole Hackett, Cathy Yaskivich, Robin James, & Patty White. Absent were Ron 

Brown and Jo Dykema.

Meeting was brought to order by Nancy.

Minutes were accepted as written.

Treasurer’s Report - $7984.11 & $106.09 in Savings ( attached ). We are in the process of setting up a 

Paypal account.

Spring/PC Show;
1. Proposal – Nancy was not received any response from Southwest Winery on her proposal. She is 

talking to other wineries to try to get sponsorships or donations.

2. High Point sponsorships –Jo is working on

3. Banquet – Carole has contacted Galway Downs to refer a caterer and have the banquet on the 

grounds. All agreed that the only free dinners will be for the judges.

4. Awards for show & banquet – Patty had a catalog. Patty has chosen the regular show awards and is 

working on the High Points. We decided on the year-end awards which will be for 1st through 3rd. 

Certificates will be issued for 4th and 5th.

5. Premium – completed

6. Gallery - $2940 has been committed/sold. Extra non-horse ads will follow the equestrian business 

card section. We will charge $250 for ½ page or $400 for full page. Business cards are $50. Jo and 

Nancy will handle the corporate ads.

7. Staff hotel rooms – Reservations at La Quinta Inn for 2 judges, Jan & Thea, Carole, Fran, Lee Locke, 

Tracy McGraw. Daryl and Patty will get RV spaces and Cathy will receive mileage. Mileage is $0.56 

per mile and per diem is $50 a day. Nancy is to send an e-mail blast to exhibitors to encourage early 

hotel room reservations is to be made and Jo will also add this to the Facebook page.

8. Saturday evening entertainment – Jorge Valenzuela as well as Bonnie Gallegos will perform 

demonstrations. We also will have a champagne challenge and sale class.

9. Transportation – Danell will pick up Carolyn, Mimi is being picked up by relatives, and Richard or 

Grant will pick up Lucho.

Directory – Plan to merge a pamphlet that was published by Tammy Rimes with our directory to

upgrade the directory. The layout was reviewed. We will sell business card ads for $25 to help pay 

some of the costs. Cathy will check into the costs of publishing the directory.

Year-end Points review – Was reviewed.

The meeting was adjourned at 8:45pm.

Respectfully submitted,

Cathy Yaskivich

SCPPHC Secretary
____________________
March 6, 2014
Coco’s, Lake Elsinore, Ca.
6pm.

Roll call; Carole Hackett, Cathy Yaskivich, Robin James,Ron Brown, Jo Dykema & Patty White. Absent was 

Nancy Gaelen.

Meeting was brought to order by Carole.

Minutes were approved as written.

Treasurer’s Report - $8159.98

Old Business;

Spring/PC Show;

  Classes – Plan to hold a Sat. evening demo, champagne class as well as a sales class.

  Hotel & staff reservations – Ron will look into 2 back-up hotels and block staff rooms.

  Proposal – Per phone with Nancy, she is trying to get a $10,000 sponsorship of services and goods from 

Southcoast Winery. Some of this involves subsidizing the banquet with ticket pricing at $35, cash and 

award prizes for all Champion of Champion classes, champagne class purse and hotel room discounts. Jo 

will e-mail Cathy with the balance of the list of benefits. We will give them a free vendor booth, 

advertising on our Facebook page and the cover of our show premium.

Banquet – Friday evening.

Club Wine Ride – tabled looking for date.

Year-end High Points – Cathy handed out a list of year-end point award winners. 

Paypal – Robin checked on having a Paypal account. They charge 2.2% with a $0.30 discount for non-

profit clubs/businesses. Motion by Patty, 2nd by Carole to offer payment by Paypal on our website to pay 

for membership dues, sponsorships and more. The Paypal fee will be added to the charge. Passed 

unanimously.

By-Laws – Cathy will chair a committee consisting of Cathy,Ron and Patty to complete the By-Laws 

proposal which will then be submitted to the rest of the Board for approval before be voted on by the 

membership.

New Business;

Horsetrader – Jo suggested and we discussed paying $400 for a full page ad in the Horsetrader. This 

would be for the May 1st issue. It was then suggested we place this ad in Horsemen’s News instead as 

that publication would be for a complete month. No decision made.

Tabletop banquet program – We discussed having a tabletop program for the banquet much like the 

Gallery we published a couple years ago.  Extras could be sold at shows, etc. for $5. Carole will check 

with Kelly Powers on this.

The meeting was adjourned at 7:45pm.

Respectfully submitted,

Cathy Yaskivich

SCPPHC Secretary
_____________________________
SCPPHC Board Meeting Minutes
 February 25, 2014
 Marie Calendar’s, Hemet, Ca.
 1:26pm

Roll Call; Nancy Gaelen, Carole Hackett, Cathy Yaskivich, Robin James, Ron Brown, Jo Dykema. Absent 
was Patty White.

Meeting was brought to order by Nancy.

Minutes – Feb. 6th

Treasurer’s Report - $8344.98 ( attached)

Old Business;

Spring/PC shows;

 Fundraising, sponsorships, hotel, & banquet – tabled until next week when Nancy will report back 
regarding the proposal from a business.

 Staff – Daryl Thompson is confirmed to do the gates. We still need a ring steward.

 Premium - All agreed to give a reduced rate for juniors and have a special juniors meeting with the 
judges prior to the beginning of the show. We also will add “fun” classes for the juniors. In addition, the
Amateur Ladies to Ride will be an “alternative attire” class.

Membership dues – Motion by Cathy, 2nd

 Owner-Breeder - $35
 Owner-Breeder Family - $40
 Aficionado - $25
 Junior - $20

 This passed unanimously and needs to be changed on the website.

Website – We agreed to offer sponsorships on the website. Fee to be determined.

Parade Group – Robin gave an update. The goal is to organize and attempt to get in the Rose Parade for  minutes approved with minor word addition.

Wine Ride – Discussed. Jo would like everyone on the ride to wear white SCPPHC Club logo shirts for 
promotion and also suggested the shirts have the NAPHA logo as there are quite a few shirts available 
locally that were not sold at the Nationals last year. Nancy will contact NAPHA to make sure it is okay to 
purchase these shirt, add our logo and sell them.

New Business;

Nancy will write an SCPPHC News article for the Los Amigos Newsletter.

Board Meeting dates for April, May & June – The April meeting will be held on March27th, May meeting will be May 8th and June meeting on May 28th

The meeting was adjourned at 3:18pm.

Respectfully submitted,
Cathy Yaskivich
SCPPHC Secretary
____________________________________________

SCPPHC Board Meeting Minutes
 February 6, 2014
 Coco’s, Lake Elsinore, Ca.
 6pm

Roll call; Carole Hackett, Cathy Yaskivich, Robin James, Ron Brown, Jo Dykema, & Patty White. Absent 
was Nancy Gaelen.

Meeting was brought to order By Carole.

Minutes were accepted as written.

Treasurer’s Report - $8277.78.

Old Business;

Trailer – Motion by Robin, 2nd
show season and until that time the Club will continue to pay White Farms $50 a month to store the 
existing Club items. Approved unanimously.

Letter to Membership – Tabled until next meeting. Motion by Patty, 2nd

2014 Directory in March. Passed unanimously. Cathy will handle.

Spring/Pacific Shows – 

 Sponsorships – member – exhibitor sponsorships & misc. fees;
 Gold - $400 includes end stall, banner in arena, 6 regular class sponsorships & premium viewing area 12x12 

 Silver - $300 includes one stall, banner in arena, 3 regular class sponsorships Banner hanging only - $175 for one show or $250 for both shows

 Vendor fee - $200 for show

 Stall fees - $110

 Corporate sponsorship – Proposal to be made by Nancy so tabled. Granted Nancy permission to check into selling cover of premium. 

 Ribbons & Awards – Patty working on. Judges will receive club buckles for gifts. Ron will order.

 Staff – Show Secretary – Thea Pichel, Award & Ribbons presenter - Tracy McGraw ( need to confirm ), Gates – Daryl Thompson ( need to confirm), Show Manager – Cathy, Show Steward – Fran Todd, Barns – Carole. Still need a Ring Steward.

 Premium ( junior participation shoe issue & benefits) – Tabled.

 Hotel - Tabled

Banquet – Tabled

Website – Tabled

Chamber of Commerce – Instead of joining the Temecula Valley Chamber of Commerce, it was the Temecula Valley Convention & Visitors Bureau we joined. Patty has contacted the Norco Chamber of Commerce and is waiting for information.

Parade Group – Robin gave an update and will contact Jorge Valenzuela to see if he is interested in joining the group. A Parade Group/Exhibition Team Meeting is scheduled on Feb. 15th

Club ride – A proposal by Jo to hold a “ Date in the Grapes” theme ride the Wednesday before the show. More information/details to come. She also would like to try hold a club wine ride sometime in March.

2013 Member of the Year & Sportsman of the Year Awards - We agreed to vote on this via e-mail and have the votes sent to Nancy. She will let Ron know the results so that he can order the buckles. Only the 2013 Board will vote.

By-Laws – Tabled.

All agreed to hold another Board Meeting in February. This will be held Feb. 15th at Marie Calendar’s, Hemet, Ca. at 1pm following the Parade Group meeting . 

The meeting was adjourned at 8pm.

Respectfully submitted,
Cathy Yaskivich
SCPPHC Secretary
_________________________________________
SCPPHC Board Meeting Minutes
 January 2, 2014
 Coco’s, Lake Elsinore, Ca.
 6pm.

Roll Call; Nancy Gaelen, Carole Hackett, Cathy Yaskivich, Robin James, Jo Dykema, & Patty White. Absent was Ron Brown.

Meeting was brought to order by Nancy.

Minutes – Approved with change on dimensions of trailer from “10’ x 10’ or 10’ x 12’ “ to “8’ x 12 - 16’ “ and add statement “Danell to continue to research and supply information to the Board”.

Treasurer’s Report - $9346.15 ( attached ). Also supplied was the Financial Summary for the Fall/Grand  Championship Show and the 2013 Year-end Financial Report as well as copies of Year-end Reports for 
2012, 2011 2010 and 2009 for comparison.

Trailer – Discussed and tabled pending information update from Danell.

Fiesta – Via e-mail, the club received a request from Joanne Asman that we hang a banner at Fiesta of the Spanish Horse, a $250 value, in lieu of Fiesta paying $100 for show approval to receive SCPPHC points. Voted on by e-mail and the request was passed.

El Merito system – Discussed and decided to leave as is.

Spring/PC Shows – class list – overviewed and noted minor changes. Added a sales class. 

 Galway Downs contract – done

 Ribbons & awards – Patty will handle and Carolyn Truskowski may assist with the ordering of the awards. Some of the awards may be ordered from Arthur Court. Nancy will get a business card from a vendor that sells silver plates.

Banquet – Jo will check on wineries.

Fundraisers – Discussed having a winery sponsor a calcutta champagne class. If able to do this, it will be listed as an event at a show.

EXPO – Nancy will contact Los Amigos to see if they are interested in sharing a booth. We could split the fee or go thirds – SCPPHC, Los Amigos and outside “demo” group. All agreed not to highlight any ranch in the inside booth barn.

By-Laws – A special meeting(s) will be needed to complete the By-Laws. Will try to do asap.

Memberships - Nancy will write a letter to be sent to the members reminding them to send in their renewals by March 1st receive SCPPHC year-end points. A Membership Application will be sent with the letter.

Website – Numerous changes need to be made on the website. All are to review the site and note anything that needs updating.

Parade Group – Robin will handle.

New Business;

Chamber of Commerce – Jo suggested we join the Temecula Valley Chamber of Commerce. Non-profit fee is $125.00. This was passed. Patty will check into the Norco Chamber of Commerce.

Business conducted in Jan. 2014 via e-mails;

EXPO – Los Amigos does not want to participate at EXPO this year. However Jorge Valenzuela will be having a booth. Carole proposed we donate $200 towards Jorge’s booth. A vote was taken and it 
The meeting was adjourned at 8:30pm.

Respectfully submitted,
Cathy Yaskivich
SCPPHC Secretary
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