Show Committee

*Show Manager*:	Make arrangements for the show facility, show committee, hotel, transportation for show officials and judge contract and accommodations. With input from the other show committee members, make the decisions and delegate assignments to ensure a smooth show program and maximum enjoyment for the members. Work with the show secretary on the final show awards and make presentations for these awards, as well as the Judge's gift. Set up the club banner and any signage to direct spectators and members to the show grounds. Responsible for contacting local newspapers/horse magazines for articles or announcements about upcoming shows.

*Barn Manager*:	Make the stall assignments as show registrations are made, coordinate placements of horses and members on the show grounds prior to and during the show. Arrange for shavings deliveries. Contact and make the arrangements for the on-site or on-call veterinarian. Mark the barn map and place in several key locations at the show for easy accessibility. Make decisions regarding loading/unloading and trailer parking, if needed.

*Gate Steward*:	Arrive at least 30 minutes before the show. Coordinate the distribution of walkie talkie units to the show committee. Be responsible for fresh batteries for the units prior to each show. Coordinate with the judge, ring steward, and show steward during the show for a smooth process of members/horses entering and leaving the show ring. At the call of each class, insure that all entrants are present and ready to participate in the next class and keep the Show Announcer informed. Open the gate when the Show Announcer calls the class. Attend the gate during the class in the event any participants need to exit the arena. Open the gate when the class is completed. Close the gate when all entrants have exited the arena. Note any "tack changes" for the next class and keep the Show Announcer informed. Make barn calls to announce the upcoming classes, tack changes and inform members of plans for the ring. Control the opening and closing of the gate. When warranted, ensure that proper tack, numbers, attire before the riders/horses enter the class.

Show Steward:	Keep a set of the Show Premium and the NAPHA show rules onsite at the show grounds. Address and answer questions regarding the rules of the show ring. Review entry forms to ensure proper show registrations/submitted forms. Help make determinations for the Show Manager and Judge regarding the rules of the show ring and registration issues. Enforce the three minute rule and class dismissals.

*Ring Steward:*	Assist the judge during the entire show while in the show ring. Call the directions requested by the judge, coordinate the action in the ring as needed, ensure safety of riders and horses, and ensure a fair competition among riders. Coordinate with the show announcer on the class placings for each class. Assist the Ribbons and Awards person, if needed.

Show Secretary:	Create and mail the show premium. Accept all show registrations, check for correct information and coordinate with members. During the show, handle all registration additions, changes and deletions. Print and distribute class sheets during the show to the Show Announcer, Gate and Ring Stewards. Before the Championship classes, determine the eligibility of all entries for those classes. Determine the show awards of High Point Amateur Rider, High Point Senior Horse, High Point and Reserve High Point Junior Riders and any other Special Awards. Make copies of all checks for deposit and give full accounting and checks to the Treasurer. Produce a show report, outlining the horses entered, the class placements, and financial report.

*Show Announcer:*	Make announcements throughout the show about special fundraising activities, the annual banquet, special awards, promotional items, etc. to support the club. Announce each class, the directions during that class, and the final awards. Coordinate with the other show personnel to ensure a smooth running show and fair and equitable competition. Be responsible for coordinating and providing the music.

*Ribbons & Awards:*	Organize all the awards and ribbons for each day of the show and deliver them to the show ring. Present the ribbons and awards to all winners during the show. Coordinate with the show photographer for the best shots of the horses/riders. At the end of the day, package all leftover ribbons/awards. Make arrangements to return the items or recycle for the next show.

*Hospitality:*	Purchase all food and drink items needed for the show. Bring needed tables and other utensils/serving items for the hospitality table. Set up and arrange for refreshments for each morning, and possibly snacks in the afternoon, for each day of the show. Have a cooler of drinks available for the ring show committee personnel near the judge's locations. Arrange for lunch for the show officials, if needed.

*Promotional Materials:*	Set up a booth for printed and saleable promotional items. Create and maintain a tracking sheet and inventory of all items sold during the show. Coordinate with the Treasurer on the tracking of monies collected and tracking of ordered products. Complete invoice for each sale. Be responsible for ordering products and coordinating orders with customers. Coordinate a rotation schedule for those staffing the booth. Regularly provide information on new items for sale for the newsletter and/or website.

*Sponsorships:*	Be responsible for selling sponsorships for the show program and class schedule before and during the show. Coordinate with the Treasurer any monies collected for sponsorships and with the show secretary and announcer about sponsorship announcements. Coordinate with the web site designer or newsletter editor to routinely acknowledge those who provide sponsorships to support the club. Coordinate and handle any raffle or fundraising events at the show.

Show Manager:

Make arrangements for the show facility, show committee, hotel, transportation for show officials and judge contract and accommodations.

With input from the other show committee members, make the decisions and delegate assignments to ensure a smooth show program and maximum enjoyment for the members.

Work with the show secretary on the final show awards and make presentations for these awards, as well as the Judge's gift.

Set up the club banner and any signage to direct spectators and members to the show grounds.

Responsible for contacting local newspapers/horse magazines for articles or announcements about upcoming shows.

Barn Manager:

Make the stall assignments as show registrations are made, coordinate placements of horses and members on the show grounds prior to and during the show.

Arrange for shavings deliveries.

Contact and make the arrangements for the on-site or on-call veterinarian.

Mark the barn map and place in several key locations at the show for easy accessibility.

Make decisions regarding loading/unloading and trailer parking, if needed.

Gate Steward:

Arrive at least 30 minutes before the show. Coordinate the distribution of walkie talkie units to the show committee. Be responsible for fresh batteries for the units prior to each show.

Coordinate with the judge, ring steward, and show steward during the show for a smooth process of members/horses entering and leaving the show ring.

At the call of each class, insure that all entrants are present and ready to participate in the next class and keep the Show Announcer informed.

Open the gate when the Show Announcer calls the class.

Attend the gate during the class in the event any participants need to exit the arena. Open the gate when the class is completed. Close the gate when all entrants have exited the arena.

Note any "tack changes" for the next class and keep the Show Announcer informed.

Make barn calls to announce the upcoming classes, tack changes and inform members of plans for the ring.

Control the opening and closing of the gate.

When warranted, ensure that proper tack, numbers, attire before the riders/horses enter the class.

Show Steward:

Keep a set of the Show Premium and the NAPHA show rules onsite at the show grounds.

Address and answer questions regarding the rules of the show ring.

Review entry forms to ensure proper show registrations/submitted forms.

Help make determinations for the Show Manager and Judge regarding the rules of the show ring and registration issues.

Enforce the three minute rule and class dismissals.

Ring Steward:

Assist the judge during the entire show while in the show ring. Call the directions requested by the judge, coordinate the action in the ring as needed, ensure safety of riders and horses, and ensure a fair competition among riders.

Coordinate with the show announcer on the class placings for each class.

Assist the Ribbons and Awards person, if needed.

Show Secretary:

Create and mail the show premium.

Accept all show registrations, check for correct information and coordinate with members.

During the show, handle all registration additions, changes and deletions. Print and distribute class sheets during the show to the Show Announcer, Gate and Ring Stewards.

Before the Championship classes, determine the eligibility of all entries for those classes.

Determine the show awards of High Point Amateur Rider, High Point Senior Horse, High Point and Reserve High Point Junior Riders and any other Special Awards.

Make copies of all checks for deposit and give full accounting and checks to the Treasurer.

Produce a show report, outlining the horses entered, the class placements, and financial report.

Show Announcer:

Make announcements throughout the show about special fundraising activities, the annual banquet, special awards, promotional items, etc. to support the club.

Announce each class, the directions during that class, and the final awards.

Coordinate with the other show personnel to ensure a smooth running show and fair and equitable competition.

Be responsible for coordinating and providing the music.

Ribbons & Awards:

Organize all the awards and ribbons for each day of the show and deliver them to the show ring.

Present the ribbons and awards to all winners during the show.

Coordinate with the show photographer for the best shots of the horses/riders.

At the end of the day, package all leftover ribbons/awards. Make arrangements to return the items or recycle for the next show.

Hospitality:

Purchase all food and drink items needed for the show. Bring needed tables and other utensils/serving items for the hospitality table.

Set up and arrange for refreshments for each morning, and possibly snacks in the afternoon, for each day of the show.

Have a cooler of drinks available for the ring show committee personnel near the judge's locations.

Arrange for lunch for the show officials, if needed.

Promotional Materials:

Set up a booth for printed and saleable promotional items.

Create and maintain a tracking sheet and inventory of all items sold during the show.

Coordinate with the Treasurer on the tracking of monies collected and tracking of ordered products.

Complete invoice for each sale.

Be responsible for ordering products and coordinating orders with customers.

Coordinate a rotation schedule for those staffing the booth.

Regularly provide information on new items for sale for the newsletter and/or website.

Sponsorships:

Be responsible for selling sponsorships for the show program and class schedule before and during the show.

Coordinate with the Treasurer any monies collected for sponsorships and with the show secretary and announcer about sponsorship announcements.

Coordinate with the web site designer or newsletter editor to routinely acknowledge those who provide sponsorships to support the club.

Coordinate and handle any raffle or fundraising events at the show.